November 2014 HOA Board Minutes

Robson Street Villas

Minutes of the Monthly Meeting of the HOA Board Members

November 20, 2014

5:30 PM

Location of Meeting:

Inside The Bungalow

Present at Meeting:

Sophia Fire, Scott Emerson, Ruby Richards, Karen Higgs

Board members not present:  

Sandra Graves and Kristina Buss

The regular meeting of the HOA Board Members of Robson Street Villas was called to order at 5:35 PM on November 20, 2014 at Inside the Bungalow by Sophia Fire.

I. Approval of Agenda

There was no agenda distributed.

II. Review of Previous Minutes

October 2014 minutes were reviewed and approved.

III. Consideration of Open Issues

There were no open issues presented.

IV. Consideration of New Business

1. Projected 2015 Budget

Sophia Fire

Sandy submitted a proposed 2015 budget. Sophia will review, make suggested changes (in red), present to the board on Dec 9^th for review, and the proposed budget will be delivered to all residents no later than Dec 11, 2014.  There was a brief discussion to raise dues from $121.00 to $125.00, to help offset the roof repairs and painting that has occurred and will continue.

2. 2015 Board Member Elections

Sophia Fire

A request was emailed to residents soliciting new Board Members for 2015. Scott will print ballots and they will be presented to the Board on Dec 9^th. Ballots will be delivered to all residents by Dec 11^th. Residents will place their ballot in the black box or hand deliver at the Annual Meeting.

3. Annual Meeting

Sophia Fire

The annual meeting will be held on January 8^th. The proposed budget will be presented and the remainder of the ballots will be collected. Ballots will be tallied.

4. Pool

Scott Emerson

A new pump motor was installed in the Spa filter and a pipe was repaired due to a leak. Total cost $1080, there is an outstanding balance of $680. Scott will scan and email the invoice to Sandy. Sometime in the next three months the jet motor will need to be replaced.  Scott will get an estimate for future repairs. Pool maintenance missed a week. Scott will verify there was no charge for the missed week.

5. Insurance

Scott Emerson

Scott is checking with insurance companies and obtaining quotes for our property and liability coverage. Ben Strayner, from Mahoney Group quoted $8500. Our current policy is $11,000. An agent from Arizona Group will provide a quote next week. We need to make sure the new policy includes a statement on replacement value.

6. New Hose

Scott Emerson

Scott will purchase a new light-weight hose for the pool area.

7. Ceiling Repairs

Sophia Fire

Unit 102 ceiling was repaired due to leaks and mold. Other units needing repair: 106, 111, and 116.

V. Agenda and Time of Next Meeting

The next meeting will be a Special Meeting on December 9, 2014 at Inside the Bungalow.

The agenda for the next meeting is as follows:

Review of Current Budget

2015 Budget Review

2015 Board Member Election Ballots

The agenda for the regular monthly meeting in December is as follows:

Budget

Residents in arrears – lien procedures/letter (Rules & Regs Items 4 – 8)

FHA Approval

Review of: Bylaws, Rules & Regs, and CC&R’s

The meeting was adjourned at 6:20 by Sophia Fire.

Minutes submitted by Ruby Richards.

Minutes are pending approval.