November 2014 HOA Board Minutes

Robson Street Villas

Minutes of the Monthly Meeting of the HOA Board Members

November 20, 2014

5:30 PM

Location of Meeting:

Inside The Bungalow

Present at Meeting:

Sophia Fire, Scott Emerson, Ruby Richards, Karen Higgs

Board members not present:  

Sandra Graves and Kristina Buss

The regular meeting of the HOA Board Members of Robson Street Villas was called to order at 5:35 PM on November 20, 2014 at Inside the Bungalow by Sophia Fire.

I. Approval of Agenda

There was no agenda distributed.

II. Review of Previous Minutes

October 2014 minutes were reviewed and approved.

III. Consideration of Open Issues

There were no open issues presented.

IV. Consideration of New Business

1. Projected 2015 Budget

Sophia Fire

Sandy submitted a proposed 2015 budget. Sophia will review, make suggested changes (in red), present to the board on Dec 9^th for review, and the proposed budget will be delivered to all residents no later than Dec 11, 2014.  There was a brief discussion to raise dues from $121.00 to $125.00, to help offset the roof repairs and painting that has occurred and will continue.

2. 2015 Board Member Elections

Sophia Fire

A request was emailed to residents soliciting new Board Members for 2015. Scott will print ballots and they will be presented to the Board on Dec 9^th. Ballots will be delivered to all residents by Dec 11^th. Residents will place their ballot in the black box or hand deliver at the Annual Meeting.

3. Annual Meeting

Sophia Fire

The annual meeting will be held on January 8^th. The proposed budget will be presented and the remainder of the ballots will be collected. Ballots will be tallied.

4. Pool

Scott Emerson

A new pump motor was installed in the Spa filter and a pipe was repaired due to a leak. Total cost $1080, there is an outstanding balance of $680. Scott will scan and email the invoice to Sandy. Sometime in the next three months the jet motor will need to be replaced.  Scott will get an estimate for future repairs. Pool maintenance missed a week. Scott will verify there was no charge for the missed week.

5. Insurance

Scott Emerson

Scott is checking with insurance companies and obtaining quotes for our property and liability coverage. Ben Strayner, from Mahoney Group quoted $8500. Our current policy is $11,000. An agent from Arizona Group will provide a quote next week. We need to make sure the new policy includes a statement on replacement value.

6. New Hose

Scott Emerson

Scott will purchase a new light-weight hose for the pool area.

7. Ceiling Repairs

Sophia Fire

Unit 102 ceiling was repaired due to leaks and mold. Other units needing repair: 106, 111, and 116.

V. Agenda and Time of Next Meeting

The next meeting will be a Special Meeting on December 9, 2014 at Inside the Bungalow.

The agenda for the next meeting is as follows:

Review of Current Budget

2015 Budget Review

2015 Board Member Election Ballots

The agenda for the regular monthly meeting in December is as follows:

Budget

Residents in arrears – lien procedures/letter (Rules & Regs Items 4 – 8)

FHA Approval

Review of: Bylaws, Rules & Regs, and CC&R’s

The meeting was adjourned at 6:20 by Sophia Fire.

Minutes submitted by Ruby Richards.

Minutes are pending approval.

October 2014 HOA Board Minutes

ROBSON STREET VILLAS

BOARD MEETING

OCTOBER 2, 2014

MINUTES

PRESENT:  2014 Elected Board Members:

            Sophia Fire, Scott Emerson, Ruby Richards, Kristina Buss

1.      Meeting was called to order at 6:30pm by Sophia Fire, President.   

2.      Treasurer’s Report (Sandra Graves – presented by Sophia Fire):

The HOA is over budget on roofs and repairs due to the unforeseen, but needed, roof and fascia board repairs However, water bills have been down.

One homeowner is in arrears, which can negatively affect the complex’s maintenance, fees, and resale value. Failure to pay the HOA fee on time can give the HOA the ability to place a lien on the townhome in question. Just as a reminder, the fee is due on the 15^th of each month and is $121.00 if paid by the 15^th. If paid after the 15^th, a $10 late fee is incurred and must also be paid in order for the owner to be considered up to date on payments.

Total revenues for the month of July came to $4699.96 with expenditures of $4075.97, for a positive monthly balance of $623.99. For the month of August, revenues were $4537.02 with expenditures of $5434.69, for a negative monthly balance of $927.67.

Ruby motioned to approve the report and Kristina seconded the motion.

3.      Reports:

a.       Roofs/Repairs

Fascia board repairs, with accompanying roof repairs, are continuing. The repairmen have examined all roof tiles. They are looking for cracks, displaced and missing tiles. They are repairing the cracks if possible and if not, they are replacing the tiles. They are sealing any area where water can leak through causing wood damage and doing touch-ups on the stucco and brown wood around the trim. They have repaired leaks in units 113 and 116 that appeared during the large rainstorms in September. As they continue, they will also repaint and repair door frames and boards around the storage areas in certain units. So far they have worked 4 full weeks at $1200 per week, which is less than the HOA had previously been paying for a single roof repair. This preventative approach will pay off in the long run.

Please alert the board if you have a roof leak! The HOA would like to address leaks as soon as possible so time and continued stress on the roof and ceiling do not lead to increased damage.

b.      Landscaping (Sophia)

The remaining funds available for landscaping and tree care will be used to trim the large mesquite in the center of the complex;  it is getting to the point of potentially endangering the parking areas around it.

c.       FHA Approval (Ruby)

It has been brought to the attention of the HOA that the complex may not be eligible for FHA loans, which may have the potential to make future sales more difficult. The board is looking into the process necessary to renew FHA eligibility, if it has indeed expired.

d.      Lights (Scott)

Several of the globe lights around the complex were vandalized and have been replaced.

e.       Community Garden (Kristina)

Everything is in place for the beginning of the Robson Street Villa community garden! Please see the email from Kristina Buss for details and feel free to obtain a raised bed and start gardening! Questions or concerns should be directed to Kristina.

f.       Fall Sale (Ruby)

The neighborhood garage sale has been postponed to November 8^th and will mostly be set up underneath the carport. Please see the email from Ruby Richards for details and contact her with any questions!

4.      The next meeting will take place on November 20^th at Inside the Bungalow just south of the complex on Robson.

ADJOURNMENT: 8:00 P.M.