January 2014 HOA Minutes

ROBSON STREET VILLAS

BOARD MEETING

JANUARY 16, 2014

MINUTES

PRESENT:  2014 Elected Board Members

            Sophia Fire, Scott Emerson, Sandra Graves, Ruby Richards, Kristina Buss

1.      Meeting was called to order at 6:35pm by Sophia Fire, President.   

2.      Minutes of December 12, 2013:

A motion was made by Scott Emerson to approve the minutes as presented. Seconded by Ruby Richards. Passed.

3.      Treasurer’s Report (Sandra Graves):

The December revenue and expenditures were reviewed. Revenues were $4,683.72 with expenses of $3,705.91, leaving a positive balance of $977.81. The annual total revenue and expenditures were also reviewed. Total annual revenues were $59,936.11 with expenses of $54,847.02, leaving a positive balance for the year of $5,089.09.

A motion was made by Kristina Buss to approve the report; it was seconded by Ruby Richards and passed.

4.      Reports:

a.       Pool/Spa (Scott)

Scott reported on the process of finding a new pool cleaner; the HOA has decided to work with “AZ Pool Care” who will be able to handle the immediate repairs needed on the pool as well as the continual maintenance throughout the year. Repairs already done include draining the pool and spa because of mineral build-up from the hard water, acid washing the walls of the pool and spa, repairing leaky pipes and electrical issues associated with the pool, and bringing the pool gate up to code. The pool filters and plaster should be good for another few years but will need to be replaced at some point. No more major repairs need to be done at this point and regular maintenance is in place to keep the pool usable.

b.      Blog (Scott)

The Robson Street Villas blog can be found at http://robsonstreetvillas.blogspot.com/. The blog is going well, with about 2 visitors per month. Plans are to update the blog regularly (with minutes, news, information, upcoming events, etc.) to keep residents informed.

c.       Landscaping (Sophia)

Sophia reported on the trees that need to be trimmed. A tree branch fell into neighboring property and the HOA has contracted with ArborCare to remove the tree and clean up the debris. Paver style options have been presented to the homeowners of building #4 in the form of sample bricks; Sophia will also show them the options in an illustrated book provided by the manufacturer that shows color and layout. If the homeowners do not provide feedback, the board has decided to go with option “Bella” as they feel it most closely matches the exterior décor.

d.      Roofs/Repairs (Sandra)

Roofers have been contacted (Harper Roofing) to handle leaks in unit #113 and #106, for Kristina Buss and Karen Higgs respectively.

Repainting of railings is scheduled to begin shortly.

Backflow system for water supply needs to be tested each year. The company that does the testing will provide the HOA with a report as well as the City of Mesa. By the nature of the system it will need maintenance/part replacement every few years.

e.       Other

Lights – Dwight was able to fix the circuit issue causing chronic lighting problems by building #2 and took care of the short in the light by unit #106 as well; all lights should be working correctly now.

Rats – City of Mesa has determined that the rats found in the sewer lines were actually roof rats that made their way down through the sewer venting pipes; the HOA is looking into screening off the vents to prevent more rats from entering the sewer system and is getting a quote from Truly Nolen. City of Mesa has already caught 7 rats and will continue to check their traps until 4 consecutive weeks with no catch, at which point they will power wash the sewer lines. This is at no charge to the HOA!

Normal Pest Control – Stork Pest Control, which does exterior spraying every other month, can also do interior/patio/backyard spraying for a small additional fee. Details will be posted to the blog as well as the bulletin board so homeowners can arrange for this service as desired.

ADJOURNMENT: 7:29 P.M.